Payvane

Supplier invoices lived outside the platform: retyped, approved in Slack, paid by hand in the bank.

Payvane is a made-up spend platform for companies in Poland, Czechia and Germany: corporate cards, expense reports, budgets. Invoices arrive from KSeF, the Polish state system, as PDFs by email, and as German XRechnung files. The brief: one place from the moment an invoice arrives to the moment it is paid, with every step visible. And approving from a phone had to be easy.

An invoice’s problems show right in the list: a possible duplicate, no department, a changed bank account.

An open invoice is shown as a document, and next to it, in plain words, what needs attention. If a supplier has “changed” their bank account, the changed digits are highlighted, and the invoice can’t be paid until the accountant and the CFO confirm the new account.

Each person sees what they need for their own decision.

A department head sees their budget, who has approved the invoice already and who is next. The CFO gets approved invoices split into Polish transfers and SEPA in euros, each with the checks it passed. A payment run is reviewed in one window, and it goes through whole or not at all.

Managers approve invoices from their phones, so on a phone it had to be easy.

A bar at the bottom holds the main sections, and More opens the rest. An open invoice replaces the bar with its own actions, within reach of a thumb.

The dark theme keeps the same layout and components; only the colours change.

Automated tests check the contrast in both themes; the target is WCAG 2.1 AA.